RECEPTIONIST / OFFICE ADMINISTRATOR

We are looking to recruit a super-organised, friendly, and proactive Receptionist / Office Administrator (Full or Reduced Working Week) to help keep our office running smoothly!

This role goes beyond a traditional front desk position, as it involves providing administrative support across multiple departments, overseeing cleaning staff, and ensuring the smooth upkeep of our new-build premises in Mriehel.

Duties

• Greeting visitors at reception;
• Dealing with queries on the phone and by email;
• Organise and schedule meetings; handle meeting room and parking bookings
• Perform a variety of administrative duties, including mail-handling; courier requests; manage archiving of documents;
• Ordering office supplies;
• Handling petty cash;
• Support company operations by maintaining office systems; Maintaining and file client records;
• Support senior team members with administrative tasks such as printing, scanning, binding, data-inputting, effecting bookings etc
• Oversee cleaning and maintenance staff, scheduling of annual maintenance requirements
• Primary contact for the Business Centre onsite clients

Minimum Essential Requirements

• 2 Years Experience in a similar role, ideally with a professional services firm
• MQF level 4 qualification
• Good knowledge of MS Office including Word, Excel and PowerPoint;
• Excellent communication and written skills in English
• Basic Knowledge of Maltese necessary

Skills

• Flexible and can-do attitude;
• Team player and willing to learn;
• Mature, dependable, organised
• Attentive to detail
• Able to prioritise

Applying for the role

If you have any questions, please email recruitment@emcs.com.mt or simply send us your CV.