HR Document Drafting and Processing 

Outdated or incomplete HR documents can expose your business to serious risks. Missing clauses, unclear procedures, or templates that fail to comply with Maltese employment law may lead to disputes, DIER investigations, or delays when urgent action is required. 

Accurate HR documentation is essential for compliance and risk control. Contracts and policies should reflect: 

• Transparent and Predictable Working Conditions regulations 
• Work-Life Balance entitlements 
• Health and Safety at Work obligations
• Sector-specific Wage Regulation Orders (WROs) and consider many other aspects 

At EMCS, we create and maintain HR documents that are legally compliant, practical, and easy to apply. From hiring to termination, we ensure your documentation supports smooth operations and meets Maltese and EU standards. 

What is included in  in Our HR Documentation Service 

• Contract templates and addenda - Indefinite and definite contracts, probation and notice terms, role-specific clauses, WRO alignment.
• Handbook and policy suite - Leave and benefits, conduct, remote and hybrid work, IT and data, health and safety signposts.
• Disciplinary and grievance procedures - Step-by-step process, letter templates, meeting records and outcome formats.
• Onboarding and separation packs - Offer and engagement letters, acknowledgements, privacy notices, termination letters and checklists.
• E-signature workflows - Simple electronic signatures by default, with AES or QES subject to availability, routing and audit trail setup.
• Document processing and control - Population, issuance, chasing and archiving with clear naming conventions and storage structure.
• Reviews and updates - Scheduled annual review plus interim updates when legislation changes. 

How we work 

• Quick scoping call or integration with ongoing projects 
• Draft → Review → Finalise cycle with plain-English change logs 
• Manager briefings for consistent policy application 
• Regular or ad hoc reports on document status and renewals